As someone who was once an upper tier member of three different airline groups simultaneously, I know that frequent business travellers value every bit of prep-time they can squeeze out of a journey. A single-night trip to meet a client, deliver a pitch, or attend a strategy session abroad is something that can and should be enjoyed, but when your schedule is tight and your boss (or your client) expects you to hit the ground running, efficiency matters.
Getting the most out of business travel is about more than just booking a flight. From protecting your data to making the journey work for you, here are five smart travel hacks for business travellers, and why the right train connection to the airport can be one of the best investments in your productivity.
Make Every Minute Count: Take the Train to the Airport
When you're travelling for business, reliability is non-negotiable. That’s why more business travellers are turning to the train as their preferred way to get to Gatwick Airport.
Our network offers fast, frequent, and direct services to the airport from across our network.. It’s not just about speed: with onboard tables, charging sockets, and free Wi-Fi, you can keep working right up to the terminal. Answer emails, update your presentation, or prep for your meeting without worrying about traffic jams or where to park.
Many employers are happy to cover the cost of the train if it supports productivity and reliability. Compared with the unpredictability of road travel or the downtime in a taxi, the train gives you control and turns travel time into work time.
Use the Southern Railway mobile app to book your tickets in seconds, access real-time updates, and unlock the best fares.
Use a VPN to Keep Company Data Secure on Public Wi-Fi
Hotels, airports, coffee shops — public Wi-Fi is everywhere, and it's tempting to stay connected wherever you are. But these networks are also vulnerable to hacking and data theft. When you’re dealing with sensitive client documents, internal emails, or business systems, security has to come first.
That’s where a Virtual Private Network (VPN) comes in. A VPN encrypts your internet connection, protecting your data from prying eyes, even on open networks. Many employers provide one, but if yours doesn’t, consider using a reputable provider like NordVPN, ExpressVPN, or Proton VPN.
Whether you’re accessing a cloud document from your hotel room or hopping on a Teams call from a lounge, a VPN adds a crucial layer of protection and peace of mind. Not only does a VPN make your data more secure, it can also help you access services like BBC iPlayer from abroad.
Make the Case for Business Class and Lounge Access
Your employer is probably footing the bill for your flights, so why not ensure you're travelling in a way that sets you up for success?
Flying business class isn’t just about extra legroom (although, being 6’2 myself, that does make a difference) it means priority boarding, more flexible luggage allowances, and access to quiet lounges where you can relax or work productively. For short trips where every hour matters, those benefits can make all the difference.
Even if business class isn’t in the budget, many airlines and credit card providers offer affordable lounge access. These spaces provide fast Wi-Fi, refreshments, and charging points, often for less than the cost of a rushed airport meal and a couple of coffees. Some lounges also offer showers or meeting rooms, perfect for freshening up after an early flight or prepping for a pitch.
Use AI to Maximise Your Trip (and Find the Right Hotel Fast)
Business trips are often about function, but that doesn’t mean you should settle for sub-par hotels or miss the chance to enjoy your destination. AI tools can help you get the most out of your trip, even if it’s just for a single night.
Need a hotel with fast Wi-Fi, near the city centre, and good breakfast reviews? Want to know what you can do with a spare two hours before your flight home? Just ask.
Try this prompt:
“I’m flying into Zurich for one night for business. I’ll have a couple of hours free in the early evening. Can you recommend a well-rated hotel near the main station with good workspace, plus a restaurant where I can eat alone or take a client? Also, what can I do nearby if I have 90 minutes to spare before I head back to the airport?”
AI can quickly summarise options, prioritise what matters to you, and uncover hidden gems, whether it’s a scenic walking route, a café with a great wine list, or the best hotel for early check-outs. Knowing a bit about the place you find yourself working can be a great icebreaker.
Check Your Insurance (and Learn a Few Words in the Local Language)
Before you pack your overnight bag, take five minutes to check that you're covered. Many employers have a business travel insurance policy in place, but it’s always wise to confirm the details. If you're self-employed or mixing business with leisure, you may need a top-up or a separate policy altogether.
Look for cover that includes:
- Delayed or cancelled flights
- Lost baggage
- Business equipment (like laptops and phones)
- Medical emergencies
While it might not be mandatory, learning just a few basic phrases in the local language can go a long way in building rapport with international colleagues or suppliers.
A confident “buongiorno” or “merci beaucoup” can make your meeting more personal and show respect for your hosts. So why did I put insurance and language into the same point? I once had to quickly learn how to say “I don’t want my tooth extracted” in Polish.
Business travel doesn’t have to mean downtime, delays, or unnecessary stress. With the right planning and a few smart habits, it can be smooth, productive, and even enjoyable. Taking the train to Gatwick Airport gives you valuable time to work, prep, or breathe. And with tools like VPNs, AI, and travel-friendly insurance policies in your corner, you’re ready for anything.